The Oregon Health Authority recently released guidelines on data they will start collecting as of July 10th, 2016 starting with data from June 1st, 2016. This is going to have a big impact on OMMP growers, caregivers and patients.

You can read the detailed guidelines (as of June 2nd, 2016) as well as the informational bulletin from May 16th, 2016. This reporting is mandatory and there will be penalties if not followed.

There is a lot to think about here and I’m going to try to do my best to help folks understand the requirements. The biggest thing is that as part of the last legislative session, the OHA was asked to start tracking product in the OMMP system. So far this has been pretty easy to do because the system was designed not to worry about weights and measures but more about plant counts and plant growth states.

The new system, which is tied to the existing OMMP site, requires you to report on product that is available for use as of the end of the month. So, by July 10th, 2016 you’ll be required to enter the total amounts of product you have available for use by patients. If you just harvested and are drying a plant, you weigh the entire plant. Any product that is curing, you take the entire amount that is curing.

June 6th, 2016 - OHA - OMMP reporting training class

June 6th, 2016 - OHA - OMMP reporting training class

I attended a training session this past Monday and it was a packed house. There were so many questions about how it affects specific use cases and I could sense that people were not very happy with these changes. However, I think this was inevitable given the roll-out of the OLCC’s Metrc seed-to-sale system. While the OLCC and OHA are managing different parts of the marijuana market, one thing is very clear; people are going to have to deal with a much higher-level of reporting to stay in the game.

Reporting for growers and processors is relatively simple as you’ll be entering into the system what you have available. Dispensaries are another issue since you’ll have to report the exact amounts of products bought by patients in aggregate for the month. If you’re a busy dispensary, this could be a nightmare having to enter transaction rollups for several thousand customers. Fortunately, the OHA just changed the requirement to simply deliver an excel spreadsheet with that data in there. You’ll see something like customer name, their OMMP number, amount of flower, amount of extract, etc in this spreadsheet. You can generate the report, crank out the spreadsheet and submit it to the OHA via the OMMP website.

We at Odava have integrated this report directly into our solution so you can simply use our dashboard to generate the spreadsheet and then upload. It is another step and we can’t automatically post it to the OMMP site just yet but hopefully we’ll get there. As an added service, we’re happy to help you generate a report in MJ Freeway or BioTrackTHC and then convert that into the spreadsheet format that the OHA requires. Contact us at info@odava.com for more information.